It’s every landlord’s right to do a rental inspection at least once a year. It can be intimidating to ask to come into a tenant’s private space and look around in case they see this as an invasion of privacy. However, it’s important to make sure they’re using the space within the grounds of their contract and any damages are taken care of before they become a bigger problem.

Informing the Tenant:

Many landlords include a section in their contracts detailing their plans for a maintenance inspection. However, it’s important to let them know at least 24 hours in advance when you plan on visiting. A good way of introducing the idea is to tell your tenants that you’ll be coming in to check their appliances and make sure they don’t need any servicing.

What to Inspect:

The main purposes of these inspections should be identifying any maintenance issues and making sure tenant’s are following all lease agreements. A basic inspection should include looking under sinks for any water damage, checking the smoke detectors, changing furnace filters, and looking for any obvious damages around the apartment. These inspections may also give you an idea if the tenant has an unauthorized pet or long-term guest that you may need to address.

During the inspection, it’s important to keep a record of any damages you find. Include dates, pictures, and descriptions so you know what to keep an eye on or go back to the next inspection.

After the Inspection:

Once the inspection is over, it’s important to schedule repairs for any damages that are found. It’s also a good idea to follow up with the tenant and make sure everything was handled correctly. You may also need to inform them of anything they’re doing that violates their contract. Overall, it’s important to keep communication open and take care of your tenants, and make sure they’re taking care of your property.